Hello H.O.T. Families!

This is Courtney Potkey and I am the volunteer coordinator this season of the Heritage Oaks Swim Team. My job is to make sure that all families donate their time during the swim meets to ensure that our meets run smoothly and efficiently. All swim team families are required to work a total of four points (previously called shifts) during the course of the season and each shift should last about two hours. Some of the jobs have been modified; some of the jobs have different expectations, so please review these descriptions and sign up for a job that will work for you and your family's schedule.   As you know, the team is now using Swimtopia for all meet sign ups. Volunteering will also be done through Swimtopia. You can download the free app and manage your swimmers and volunteering from there. Or you can use the website. 

I'm going to try some different things this year. Instead of publishing all meets at once, meets will be published weekly (aiming for two weeks in advance). I expect the signups for time trials to be published in the next couple days (since we are less than 2 weeks out) with the 5/28 meet published early next week. As each week passes, a new signup will be published for upcoming meets! I am hoping this cuts down on the number of families who have to change their volunteer signups due to conflicts that arise during the season. Your feedback on this process as we move along will be appreciated!

I am at most practices during my kids times; 4:00-5:30pm now and 9:00-10:30am when we switch to mornings. Feel free to ask any questions you may have. Since I'm new in this role, if I can't answer your question I'll find someone who can and get back to you! We have a lot of new families this season, so please ask for help or clarification. We are happy to help! Summer swim season is a lot of fun for the children and the parents. Let's help make our children's summer memorable!

Sincerely,

Courtney Potkey

[email protected]

951-818-8441